Privacy Policy AW

Notes on data protection (Candidates)

We protect your privacy and your private information. We collect, process and use your personal data in accordance with the content of this Privacy Notice and the applicable European and German data protection regulations.

By submitting your candidate information by email, you expressly agree to the processing of the relevant information for an unlimited period. In particular, this applies to the submission of candidate information to clients (potential employers), including, if necessary, to clients in third countries that do not have an adequate level of personal data protection. We point out that you are not obliged to consent to the processing of the data and that, at contact details provided below, you have the possibility to withdraw your consent at any time.

This Privacy Notice governs the extent to which we collect, process and use personal information about you. We, therefore, ask you to read the following instructions carefully.

1. Controller’s Name and Contact Details

Controller pursuant to Art. 4 (7) of the EU General Data Protection Regulation (GDPR) is:

Signium International GmbH Angela Westdorf (following: Signium)
Spichernstraße 75
50675 Köln
Telefon: +49 221 78953331
E-Mail: [email protected]

2. Collection and Storage of Personal Data, Categories and Purpose of Processing

For the purpose of our consulting services, personal data will be provided by you, will be accumulated, collected and processed by us during the process.
In particular, this applies to the following data:

• candidate data (e.g. name, date of birth, marital status, private contact details, address, salary, notice period), job title, CV, data from social networks or publicly available sources on the Internet.

The collection of data is carried out:
• for the purpose of evaluating candidates and subsequent placement with clients of Signium International GmbH Angela Westdorf.

The legal basis for collecting the relevant data is the consent of the candidates (Art. 6 (1) sentence 1 lit. a) GDPR). Such consent will be given by providing the above mentioned data by email. The data will be provided voluntarily. The more information will be provided, the better the evaluation of aptitude with job positions of clients and the subsequent placement of candidates. To evaluate the professional profile of a candidate it may also be required to collect further information about the candidate through social media or via publicly available sources on the Internet.

By submitting your candidate information and your consent, you agree that we will retain your candidate information for an unlimited period. This unlimited storage takes place in the interest of the candidate in a long-term cooperation, which goes beyond a singular placement. You can withdraw your consent at any time using contact details provided.

3. Transfer of Data

Initially, the data will be processed within the Signium International GmbH Angela Westdorf only. Furthermore, it is possible that the data will be passed on to other Signium companies within Germany. This, in particular, serves to increase the chances of placements of candidates. A transfer of personal data to clients takes place only if a candidate is suitable for a position with a client or matches job specifications of the client.

In this case, clients will receive a confidential report on the candidate. The confidential report provides all relevant information the client needs about the candidate to assess whether the candidate is suitable for a position. Passing on data to clients is compulsory for successful placements.
The legal basis for the transfer is the consent of the candidate (Art. 6 (1) sentence 1 lit. a) GDPR) and, as the case may be, in our legitimate interest (Art. 6 (1) sentence 1 lit. f) GDPR).

It is expressly stated that it may be possible that database servers of clients to whom candidate information is being sent are located in third countries outside the European Economic Area (EEA) where no adequate level of data protection has been confirmed by the EU Commission. By consent to the transmission of the data the candidate expressly and clearly agrees that the relevant candidate information may also be disclosed to such recipients.

For research and identification purposes, we transmit names of candidates to external service providers. They are carefully chosen and instructed by us. They are bound by our instructions. The data provided to our service providers may be used by them to fulfill their tasks only.

The legal basis for this is the consent of the candidates (Art. 6 (1) sentence 1 lit. a) GDPR) and the performance of contractual obligations (Art. 6 (1) sentence 1 lit. b) GDPR).

4. Rights of Candidates

You have the right of:

• Access to information about your personal data processed by us (Art. 15 GDPR);
• Rectification of inaccurate or completion of your personal data stored with us (Art. 16 GDPR);
• Erasure of personal data stored with us, as far as the data is no more necessary for the processing and there are no precluding legal regulations (Art. 17 GDPR);
• Restriction of the processing of your personal data (Art. 18 GDPR);
• Making available of data provided or transmission to another controller (Art. 20 GDPR);
• Withdrawal of your consent (Art. 7 (3) GDPR); and
• Lodging a complaint with the competent supervisory authority (Art. 77 GDPR).

We are available for corresponding requests or messages at contact details provided.

Information concerning your requests or messages is transmitted in electronic form (by email). Should you use this option of providing information via email, the specified email address (both sender and recipient) will not be used for any purpose other than the provision of information and its documentation.

5. Right to Object

If processing of your personal data is based on legitimate interests in accordance with Art. 6 (1) sentence 1 lit. f) GDPR you have the right to object to the processing of your personal data in accordance with Art. 21 GDPR, provided there are reasons relating to your particular situation. When exercising your right of objection, we kindly ask you to explain reasons why we should not process your personal data. If your objection is justified, we will no longer process your personal data, adjust the data processing, or inform you about compelling legitimate reasons why we continue the processing.

6. Right to Erasure

We will delete your personal data as soon as the data is no longer necessary for the respective purpose. It may occur that personal data is kept for the time during which possible claims may be asserted against us (for example statutory limitation period of three or thirty years). Furthermore, we are required by law to store certain data due to the duties of proof and retention, inter alia with respect to the German Commercial Code, the German Tax Code or the Money Laundering Act. The storage periods can be up to ten years. If we are not obliged to retain personal data and the data is no longer required to safeguard or defend against claims, the data will be deleted immediately, unless you consented to a further storage according to Art. 6 (1) sentence 1 lit. a) GDPR.

7. Currentness of and Changes to this Privacy Policy

Due to further development of our company or revised legal or regulatory requirements it may be necessary to change this Privacy Policy from time to time.